Document Retention Guide
This guide is provided to assist practices and healthcare organizations with document management.
Please note - this information serves as a general guide. Please consult with your own attorney or practice management professional about specific retention requirements for your practice or organization.
|
DOCUMENT |
RETENTION PERIOD |
Medical
Records |
|
Medical Record -
Adult/Deceased Patient |
Six years from the last
date of service. |
Medical Record - Minor |
Six years from the last
date of service, or until the minor reaches 19. |
Medicare/Medicaid |
Physician - Five years in
New York State Carriers & Intermediaries - Six years and three months after final payment has been made. |
Mammography Films |
Generally five years. |
Triplicate Prescription
Copies |
Five years. |
|
Financial & Corporate Records |
|
EOBs |
Generally seven years. |
Bank Deposit Slips & Statements |
Six years. |
Cancelled Checks |
Three years. |
Payroll Records |
Six years. |
Financial Statements |
Permanently. |
Invoices |
Three years. |
Corporate Records -
Articles of Incorporation, Bylaws, Copyrights, etc |
Permanently. |
Insurance |
Six years |
Payroll Tax Returns |
Six years |
Paychecks |
Eight years. |
|
Personnel Records |
|
Personnel Accident
Report/Injury Claim |
Eleven years. |
Attendance Records |
Four years. |
COBRA Records |
Three years. |
Employee Benefit Plans |
Two years following plan
termination. |
I-9 Forms |
Three years after
employment begins or one year beyond termination. |
Medical and Exposure
Records - related to toxic substances |
Forty years. |
OSHA Training
Documentation |
Three years. |
OSHA Logs |
Five years following the
end of the year to which they relate, plus current
year. |
Personnel Records |
Six years after
termination. |
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